Booking Space on Campus

The Grad Lounge can only be booked via the Grad Lounge Booking Form on the GSA website. Graduate students and Clubs do not pay a booking fee for the Lounge.

If you need to book space on campus other than the Grad Lounge, you must generally do so through the WLU Booking Office's Booking Form.

Some areas on campus are not booked through the booking form, including the Concourse (booked through The Hub), performance facilities, computer labs, the Schlegel Atrium, and a few more. Exceptions to the Booking Form are listed here.

Catering & Bar Service on Campus

WLUSU Catering serves the Turret, Hawk's Nest, FNCC Boardroom, the Wilf's Den, and any other locations within the Fred Nichols Campus Centre.

Laurier Food Services' Classic Fare Catering must be used for catering and/or bar service elsewhere on campus, including the Grad Lounge.

No external food may be brought in for events in the Grad Lounge without explicit permission from both the GSA and Food Services.

Marketing

GSA Marketing Support

Information regarding marketing of Clubs and Events should be sent to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

• GSA Email Updates - these go out approximately every two weeks during the Fall and Winter, and less frequently over the Summer. If you have an event coming up, or some news to get out, check to see when the next update is going out and when you need to get your info in!
• GSA Website Event Listings - there's an events & news listing specifically for Clubs on the main page of the GSA website. Just send us your info and we'll get it up as soon as we can - please allow a couple of days for things to be posted.
• Monthly Calendar Posters - the plan for these for the 2010-2011 year is subject to change, but typically, these calendars go up in grad student work spaces at the beginning of the month. Items for the calendars need to be in by the 15th of the previous month.
• Your Club Page - each club has a page on the GSA website on which they can post information about the club, how to get involved, upcoming events and initiatives, etc. Just send us what you'd like posted.
• Facebook - the GSA can link to your Facebook Group, Page, or Event on the official GSA Facebook Page.
• Online Calendar - We can add your events to the public Google Calendar of Events on the GSA website.
• Design - if you need help designing other marketing materials, talk to us and we'll see what we can do!

Printing

Printing Services - If you have an internal Laurier account, you can make print orders through Laurier's Printing Services.

The Hub, conveniently located in the Concourse, takes OneCard and cash, and offers a 20% discount with your Hub Pass.

Off-campus, Enviro-Digital Printing, located just down King Street in Uptown Waterloo, uses only recycled and/or environmentally certified paper stock. 100% post-consumer recycled paper is available in a variety of paper types.

Marketing Channels on Campus

Coming soon.

Audio/Visual Equipment

For A/V equipment available in the Grad Lounge, please see the Grad Lounge Booking Policy.

Almost all classrooms and lecture halls on campus come equipped with a full media console and data video projector. If you require the use of this equipment with a room booking, you will need to pick up a key from Media Technology Resources (MTR). Instructions and locations will be provided in your room booking confirmation. MTR can also supply you with additional equipment for all kinds of events.

University Policies

Alcoholic Beverages

The University's Alcoholic Beverages Policy can be downloaded here (.pdf), with areas particularly relevant to GSA Clubs highlighted. The policy can also be found on the Laurier website.

See also: Food Services' Bar Service Policies & Procedures and Bar Service Applications.

Booking of University Space and Facilities

The University's policy on booking space and facilities can be found on the Laurier website. More information on how to book space on campus can be found below.

Bulletin Boards and Temporary Signs and Notices

The University's policy on posters, bulletin boards, and other notices can be found on the Laurier website. The Poster Policy, governing the size, number, and nature of posters that are allowed to be posted on campus is under the jurisdiction of the Dean of Students' Office. Copies are available in the GSA Office.

All posters must be stamped by both the GSA and the Dean of Students' Office.

Student Code of Conduct & Discipline

Policies on academic and non-academic conduct are available here on the Laurier website.

Bulk Purchasing

GSA Student Clubs can take advantage of bulk purchasing of promotional products through the Canadian Federation of Services.